Principles of managing information and producing documents Essay

sound judgementYou should use this file to complete your Assessment.The first thing you want to do is save a sham of this document, either onto your computer or a disk past work through your Assessment, remembering to save your work regularly When youve finished, print out a copy to keep for reference Then, go to www.vision2learn.com and send your completed Assessment to your tutor via your My Study ara obtain sure it is clearly marked with your name, the course title and the Unit and Assessment number.Please note that this Assessment document has 5 pages and is made up of 4 Sections.Name Sylvia PrattSection 1 Understand the pattern of discipline technology in a commerce environment1. In relation to your current course environment (or one that you are familiar with), identify at least two divers(prenominal) types of information technology that may be employ when completing work tasks.The two polar information technologies used are1. Spreadsheet2. Word Processing2. What are the benefits to businesses (and others) of using information technology for doing work tasks?Spreadsheet provides accurate advisementSection 2 Understand how to manage electronic and paper-based information1. Explain the purpose of breaking objectives and deadlines when researching information.If possible, refer to ad hoc examples from research tasks you have worked on to support your answer.2. Identify the different ways of researching, organising and reporting information.3a) For your own scheme (or one you know well), describe the procedures that need to be followed when archiving, retrieving and deleting information. Your answer should cover procedures for both electronic and paper-based information.3b) When pursual the procedures outlined in Question 3a above, are there any legal requirements to consider?4. Why is confidentiality small when managing information?Section 3 Understand the purpose of producing documents that are fit for purpose1. Identify at least two reasons for producing documents that are fit for purpose.2. Use the table below to describe some of the different types and styles of documents that are produced in a business environment, and then explain when these different options may be used.DocumentsWhen they are usedSection 4 Know the procedures to be followed when producing documents1. In most organisations, time is taken to agree the purpose, content, layout, quality standards and deadlines for the production of documents. What are the reasons for doing this level of planning?2. Businesses will spend time checking finished documents for trueness and correctness.a) How is this done?b) Why is this done?3. Explain the purpose of following confidentiality and data protection procedures when preparing documents.4. In business environments, there is often a requirement to use notes as the basis for text edition and documents.a) Compare the different types of documents that can be produced from notes and include a description of the format of each document.b) Explain the procedures to be followed when preparing text from notes.Once you have completed all 4 Sections of this Assessment, go to www.vision2learn.com and send your work to your tutor for marking.